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November 30, 2018 | Category: Announcement

TO: Faculty and Staff, All campuses

FROM: Office of the Executive VP

Reserve Tufts will provide a one-stop shopping experience for room reservations and event planning.

In response to University-wide feedback about the challenges with reserving space and planning events, Tufts will be launching an upgraded EMS system that will provide:

  • Comprehensive Inventory of Reservable Space: All classrooms, common areas, meeting rooms and study rooms will be included in Reserve Tufts for faculty, staff, and students to easily search by space feature, determine availability, and request a reservation
  • One-Stop Shopping Experience for Event Planning: With the submission of a space reservation request, users will eventually be able to order additional event services, such as: Catering, AV services, Event Setup services, Police Detail, etc.
  • Accurate and Up-to-Date Space Information: Each space will have detailed and accurate information regarding use policies, amenities, setup options, and contact information
  • Integration with Outlook: Space and event reservations can be made through Outlook and changes to meeting / event details will translate seamlessly to the space reservation

Please note, current space use policies will be reflected in Reserve Tufts at its onset. For restricted- or managed-access spaces, users will submit a request and the point of contact for that space will approve requests based on availability and policies.

Reserve Tufts roll-out will occur in phases, tackling each campus one at a time over the next year:

Medford/Somerville Campus

  • Information Collection Begins | December '18
  • System Launch | March '19

Grafton Campus

  • Information Collection Begins | March '19
  • System Launch | July '19

Boston Campus*

  • Information Collection Begins | July '19
  • System Launch | November '19

*includes Medical Campus and SMFA

To gather and validate the information for each reservable space, a survey will be sent to the primary point of contact to request critical space information (e.g., space policies, amenities, setup options). Surveys will be launched later this week in Medford/Somerville.

For more information and answers to frequently asked questions, visit AccessTufts.

TuftsAlert system

In a significant emergency the university will attempt to communicate with the community through a variety of methods. Use of the latest available technology provides us with several ways to reach community members through public postings, information hotlines, and an emergency alert system integrating telephone, text messaging and email.

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